How To Register A Company in Malaysia?

How to register a company in Malaysia? What are the requirements to form a company in Malaysia? What are documents needed to register a Malaysia company?

Here are some basic facts and useful information for setting up and forming a limited company (Sdn Bhd) in Malaysia.

Suruhanjaya Syarikat Malaysia (Companies Commission Malaysia)

What documents do you need to form a company in Malaysia?

  • Copy of your identity card (IC) or copy of your passport (for foreign director)

Director requirements

  • Every company must have at least 2 directors who are at least 18 years of age and are residing in Malaysia.
  • He/she is not a bankrupt and has not been convicted and imprisoned for a period of past 5 years.

Company Secretary requirements

  • A company must have at least one Company Secretary
  • Company secretary must be a member of any one of the prescribed professional bodies or licensed by the SSM.

Registered office requirements

  • Every company must have a registered office in Malaysia to which all communications and notices may be addressed.
  • It is normal practice in Malaysia to have the secretarial office as registered office of the company.

Accounts and Audit

  • Every company is required to prepare its accounts and to be audited by approved auditors in Malaysia every year.
  • A company must appoint one or more auditors who must be approved auditors in Malaysia.
  • The audited accounts must be tabled at the AGM for adoption/approval by the shareholders of the company.
  • This audited accounts is required to be lodged with SSM, together with the Annual Returns (see below)

Annual General Meeting (AGM)

  • A company is required to hold its Annual General Meeting (AGM)  within 6 months from the accounting year end, and for newly registered company, within 18 months from the date of incorporation.
  • One of the agenda of AGM is to have the audited accounts adopted or approved by the shareholders of the Company.

Annual Returns

  • Every company needs to lodge the Annual Return within 1 month of the AGM
  • Annual Return shall include audited accounts and auditor’s report.
  • Annual return is a snapshot of general information about a company’s directors, secretary, registered office, shareholders, share capital, principal business activities, etc.